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Gale Library Trustees Meeting Minutes
DATE: April 13, 2011
PLACE: Gale Library
TIME: 9:00 a.m.
CALL TO ORDER: 9:07 a.m.
ROLL CALL: Sally Woodman, Chair; Carol Szot, Treasurer: Kathy Meserve, Secretary; Terry Caswell, Director; Marilyn Landry, Alternate
SECRETARY’S REPORT: The minutes were accepted as written.
CORRESPONDENCE AND COMMUNICATION:
- Terry presented a letter from the New Hampshire Library Trustees Association listing proposed revisions to their by-laws. The proposed revisions will be voted on at their annual meeting in May.
- The Trustees reviewed the annual membership dues request from the New Hampshire Library Trustees Association. A motion was passed to pay the dues for the Trustees, the Library Director, and the Alternate.
- The Trustees received a letter from the Town Administrator listing the Trustees who are authorized signors on the Library accounts.
DIRECTOR’S REPORT: The report was accepted as written.
TREASURER’S REPORT: The report was accepted as written.
UNFINISHED BUSINESS:
- The Trustees reviewed the results of the water quality testing performed by the State Laboratory. All test results were within the limits set by the EPA for public water supplies.
- The Trustees reviewed the report from the Indoor Environmental Quality Survey performed by the NH Local Government Center. Action has been taken to clear the space in front of the electric panel mentioned. The television has been strapped down to the cart. The Director has met with Kevin Jolicoeur and Dan Reilly to further assess issues which were brought up in this report and to formulate an action plan. The Selectmen were notified of this report. (see new business)
- The review of the Trustees Red Three Ring Binder was tabled indefinitely.
- The Trustees voted to reimburse the Friends of the Gale Library for the $50.00 registration fee for Marilyn Landry to attend the New Hampshire Library Trustees Association annual conference. She is attending as an Alternate Trustee.
NEW BUSINESS:
- Terry stated that a large amount of items were removed from the basement and transported to the Transfer Station by Kevin Jolicoeur. Electrical Inspector Dan Reilly inspected the library building and prepared a list of proposed improvements to the electrical system. Sally will go to Town Hall to discuss the priorities in this list. Marilyn will investigate a desktop air purifier or other remedies for the elevated carbon dioxide level that was noted in the library director’s office..
- The board passed a motion to discontinue use of the dehumidifier in the library basement until a GFI outlet has been installed.
- Terry announced that Jillian Holmberg is changing job positions from Library Page to Library Assistant 1.
- Ideas for an Investment Policy were discussed. More information will be gathered and presented at next month’s meeting.
- Marilyn announced that The Friends of the Gale Library will be holding a book sale on Saturday, June 11, 2011 from 9am-1pm at Estabrook’s Garage. The Friends will purchase a garden hose for the library and have also purchased flowers for the front door area.
- Terry presented a plant to each of the Trustees and other volunteers in honor of National Library Week.
- Sally encouraged everyone to attend the Right to Know Workshop on April 21, 2011 sponsored by the Local Government Center.
- Terry informed the board that the Newton Historical Society donated a book about New Hampshire soldiers in the Civil War entitled Willing Sacrifice: Granite State Valor During The American Civil War 1861-1865 by Steven Robert Closs.
- The board discussed purchasing a new flat screen television for the J Room, which would free up floor space and help with future programming. Terry will gather information and prices for further discussion at next month’s meeting.
- We discussed when to meet to initial the bills.
ADJOURNMENT: 11:15 a.m.
DATE OF NEXT MEETING: Wednesday, May 11, 2011
Respectfully submitted,
Kathy Meserve.
Secretary
DRAFT
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